DFA Job Vacancies 2026: Administrative, Accounting, Bookkeeping, and Planning Officer Positions
Meta description: The Department of Foreign Affairs is hiring for contractual administrative positions and a permanent Planning Officer II vacancy. Review the available jobs, salary, qualifications, requirements, locations, and application deadline.
The Department of Foreign Affairs Philippines has announced several job vacancies for applicants interested in administrative, clerical, accounting, bookkeeping, planning, records management, and quality management work. The openings are assigned to DFA offices in Cebu City and Pasay City.
The vacancy announcements include three contractual positions and one detailed Planning Officer II opening under the Office of the Undersecretary for Administration–Quality Management System. Qualified applicants should carefully review the available information and submit complete requirements before the applicable deadline.
Only complete applications received on or before the deadline will be processed. Applicants should also verify the full vacancy documents through the official DFA job vacancies page, especially for positions whose detailed qualification standards were not included in the supplied announcements.
Available DFA Job Vacancies
The following positions were listed in the Department of Foreign Affairs announcements:
- Administrative Aide VI (Clerk III)
- Administrative Assistant II (Accounting Clerk III)
- Administrative Assistant II (Bookkeeper)
- Planning Officer II
1. Administrative Aide VI (Clerk III)
Employment status: Contractual
Office location: DFA Consular Office Cebu
Location: Cebu City
The Department of Foreign Affairs is accepting applications for a contractual Administrative Aide VI or Clerk III position at the DFA Consular Office Cebu.
This opening may be suitable for applicants seeking clerical and administrative employment within a Philippine government office. The vacancy announcement identifies the position, contractual status, and office assignment but does not provide its salary, educational qualifications, training requirement, experience requirement, eligibility, application deadline, or complete documentary requirements.
Applicants should obtain the complete vacancy notice before applying.
Official vacancy information:
dfa.gov.ph/job-vacancies
2. Administrative Assistant II (Accounting Clerk III)
Employment status: Contractual
Office assignment: DFA Office of Financial Management Services
Location: Pasay City
The DFA Office of Financial Management Services is hiring a contractual Administrative Assistant II or Accounting Clerk III.
Based on the position title, the successful applicant will be assigned to an office responsible for financial management functions. However, the supplied announcement does not contain a detailed list of responsibilities, salary, qualifications, eligibility requirements, or application deadline.
Interested applicants must consult the full vacancy document through the DFA job vacancies page before preparing their application.
Official vacancy information:
dfa.gov.ph/job-vacancies
3. Administrative Assistant II (Bookkeeper)
Employment status: Contractual
Office assignment: DFA Office of Financial Management Services
Location: Pasay City
Another contractual vacancy available under the Office of Financial Management Services is Administrative Assistant II or Bookkeeper.
The position is intended for applicants interested in administrative and bookkeeping work in a government financial management environment. The announcement supplied in the image does not specify the compensation, number of available positions, qualification standards, required experience, training, eligibility, documentary requirements, or deadline.
Applicants are advised not to submit incomplete documents. They should first download or request the complete vacancy notice from the DFA.
Official vacancy information:
dfa.gov.ph/job-vacancies
4. Planning Officer II
The most detailed vacancy announcement is for a Planning Officer II under the Department of Foreign Affairs Office of the Undersecretary for Administration–Quality Management System.
Planning Officer II Vacancy Details
Position title: Planning Officer II
Salary grade: Salary Grade 15
Monthly compensation: Php 42,178.00
Number of vacant positions: One
Item number: OSEC-DFAB-PLO2-4-2019
Place of assignment:
Office of the Undersecretary for Administration
Department of Foreign Affairs
DoubleDragon Tower
DD Meridian Avenue corner EDSA Extension
Pasay City
The vacancy announcement states that this position is not eligible for foreign assignment.
CSC-Prescribed Qualification Standards
Applicants must meet the following minimum qualification requirements:
Education:
Bachelor’s degree relevant to the job
Training:
Four hours of relevant training
Experience:
One year of relevant experience
Eligibility:
Career Service Professional or Second Level Eligibility
Applicants should ensure that their submitted records clearly demonstrate compliance with these minimum standards.
Preferred Qualification Standards
The DFA also listed the following preferred qualifications:
Education:
Bachelor’s degree relevant to the job
Training:
No training required under the preferred standard stated in the announcement
Experience:
At least one year of relevant experience
Eligibility:
Career Service Professional or Second Level Eligibility
Meeting the prescribed qualification standards does not automatically guarantee appointment. The agency may assess applicants based on their overall qualifications, relevant experience, supporting documents, and performance during the selection process.
Additional Qualifications
Applicants with the following competencies and experience may have an advantage:
- Experience in document control
- Basic training in the ISO 9001:2015 Quality Management System
- Proficiency in Microsoft Office
- Proficiency in Google Workspace
- Training facilitation skills
- Consultation skills
- Basic business writing skills
These qualifications indicate that the position requires an applicant who can manage records, prepare formal documents, coordinate organizational activities, and support quality management initiatives.
General Functions of the Planning Officer II
The selected Planning Officer II will perform responsibilities connected to records administration, quality management, internal auditing, coordination, and communication.
The duties identified in the announcement include:
- Managing the Quality Management System Unit’s records
- Serving as an auditor during internal quality audits
- Maintaining the DFA-QMS microsite
- Assisting the QMS Unit Head in drafting, reviewing, and updating QMS documents, policies, and forms
- Coordinating with top management and DFA offices in implementing QMS activities and projects
- Supporting training programs, consultations, and management review activities
- Drafting memoranda, office orders, letters, circulars, speeches, and meeting minutes
- Responding to QMS-related questions and concerns
- Developing technical expertise in Quality Management Systems
The role is suitable for applicants with experience in planning, document control, policy preparation, organizational coordination, records management, internal quality auditing, or ISO-aligned quality management.
How to Apply for the Planning Officer II Position
Interested applicants must submit their application documents in PDF format through email.
Application email:
hrmo.recruitment@dfa.gov.ph
Required email subject line:
Application for Planning Officer II in OUA-QMS
Applicants should use the exact subject line to help the DFA Human Resources Management Office properly identify and process their submission.
Required Application Documents
Applicants must submit the following:
- Duly accomplished DFA application form with a colored photograph
- Work Experience Sheet
- Updated résumé
- Relevant training certificates
- Report of rating, professional license, certificate of admission to the Bar, certificate of eligibility, or eligibility card, whichever applies
- Copy of transcript of records
- Copy of diploma
- Valid National Bureau of Investigation clearance
- Proof of NBI clearance renewal or new application when the clearance is still being processed
- Latest Individual Performance Commitment and Review for applicants currently employed in government
The eligibility document may be supported by an original copy, authenticated copy, certified true copy, photocopy, scanned copy, or an applicable online verification record from the Civil Service Commission, Professional Regulation Commission, or Supreme Court.
Applicants should combine or organize their documents carefully and make sure that all scanned pages are readable.
Application Deadline
The deadline for submission of applications for Planning Officer II is:
August 2, 2026, at 5:00 p.m.
Incomplete and late submissions will not be accepted or processed. Applicants should avoid waiting until the final hours before submitting because email attachment limitations, incomplete files, incorrect formats, or internet problems could delay delivery.
DFA Equal Employment Opportunity Policy
The Department of Foreign Affairs states that employment opportunities are open to all qualified applicants. Selection should not be affected by age, sex or gender, civil status, social status, sexual orientation, gender identity and expression, disability, ethnicity, religion, political affiliation, indigenous group membership, or other comparable personal circumstances.
Applicants will be assessed according to applicable government laws, rules, regulations, qualification standards, and recruitment procedures.
Important Application Reminders
Before sending an application, candidates should check that:
- Every required document is included.
- Documents are submitted in PDF format.
- Scans are complete and readable.
- The correct position title appears in the email subject line.
- Eligibility and qualification documents are valid.
- Contact information in the résumé is accurate.
- The application is sent before the deadline.
- The latest vacancy notice has been reviewed for updates or additional instructions.
Applicants for the three contractual positions should confirm their respective deadlines and requirements because these details were not displayed in the supplied vacancy images.
Conclusion
The DFA job vacancies for 2026 provide employment opportunities for applicants with backgrounds in clerical work, accounting support, bookkeeping, planning, document control, records administration, and quality management. Available assignments are located at the DFA Consular Office Cebu and the Office of Financial Management Services and Office of the Undersecretary for Administration in Pasay City.
Among the announced openings, the Planning Officer II position offers a Salary Grade 15 compensation of Php 42,178 per month and requires a relevant bachelor’s degree, four hours of relevant training, one year of relevant experience, and Career Service Professional or Second Level Eligibility. Interested applicants must email complete PDF documents to hrmo.recruitment@dfa.gov.ph no later than August 2, 2026, at 5:00 p.m.
For the Administrative Aide VI, Accounting Clerk III, and Bookkeeper openings, applicants should review the complete vacancy announcements at dfa.gov.ph/job-vacancies before submitting an application.